Meeting Cost Calculator — Put a price on a meeting from head count, hourly rate and length
Enter the number of attendees, their average hourly rate and the meeting length to see what a meeting costs in staff time, per meeting and per minute, plus a monthly total for recurring meetings. Useful for deciding which meetings to shorten or drop.
If you do not know the hourly rate, monthly salary divided by 160 hours is a reasonable guide.
Meeting Cost Calculator: tips and things to know
- The average meeting at a Japanese company runs about an hour.
- Meetings typically take 15 to 25 percent of the working day.
- Halve the attendee list and you halve the cost.
How to use the Meeting Cost Calculator
Enter attendees and rate
Type the number of people and their average hourly rate in yen.
Enter the length
Type the meeting length in minutes.
Read the result
The total cost and the cost per minute appear; add meetings per month for a monthly figure.
Meeting Cost Calculator FAQ
How do I estimate the average hourly rate?
Divide monthly salary by monthly working hours, for example 160. A ¥400,000 salary is about ¥2,500 an hour. Add employer costs such as social insurance for a fuller figure.
How is the monthly cost calculated?
The cost of one meeting multiplied by the number of meetings per month you enter.
When is this useful?
For reviewing recurring meetings, proposing shorter ones, and putting a number on a project's meeting overhead.